Accounts Payable - District 9 (Mail Documentation)

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2018-19 OFSC District 9 Club Payables Input Form

Club and Personal Information

Which Club Are You From?

Please provide your first and last name

What is your position in the club?

President
Vice President
Treasurer
Secretary
Groomer Coordinator

Payable Information

This is a payable for a...

Club Operational Expense (within current approved budget)
Groomer Maintenance Expense (within current approved budget)
Groomer Fuel Expense (within current approved budget)

Please provide the full name of the business/club/individual this payable will be issued to:

Please provide the total amount of the payable (including HST):

Please provide details on what the payable is for (if this is a groomer related expense, also include the groomer name in this detail):

Supporting Documentation/Invoices

In order to be paid, all entries require supporting documentation/invoices as follows:

1. If the payable is to be paid directly to a business/vendor, a copy of the invoice made out to OFSC District 9) is required.

2. If the payable is to reimburse a club volunteer, a copy of the actual receipt listing the goods purchased is required. Just a debit or credit card slip cannot be accepted.

3. If the payable is to reimburse a club fundraising account, a copy of the actual receipt listing the goods purchased is required as well as proof that the club has paid the bill (ie. a copy of the cheque used or bank statement)

Instructions for Mailing Supporting Documentation

Please submit all supporting documentation to the District 9 Office at:

OFSC DIstrict 9
PO Box 38
Allenford, ON
N0H 1A0

Payments will not be issued by District 9 until the supporting documentation/invoices are received in the mail and validated. The payment will occur on the next closest District payment run.

Click here to enter another payable into the District 9 Accounts Payable system.

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